Minutes of the Special General Meeting
held on
25^th October 2006 at Bull Green House

Attendance

Alan Randall	Dodge Holme TARA		Grace Paradise	Fall Spring Gardens TARA
Iris O'Donnell	Haley Court TA		Bert Swaine	Haley Court TA
Mary Battye	Headlands House TA		Rita McWhirter	Heptonstall TARA
Margaret Coupe	Heptonstall TARA		Vera Benney	Heptonstall TARA
Bill Stafford	Kershaw TARA		Don McLean	Ling Bob
Sheila Whiteley	McBurney Close TA		Val Barker	Middle Mixenden TARA
Chris Lates	Pollit Fields TA		Esther Richardson	Pollit Fields TA
George Cameron	Shaw Lodge RA		Barbara Gunshon	St James Court TA
Richard Guillot	St James Court TA		Audrey Waterhouse	Towngate House
J Birkby	Talbot House		Heather Stacey	Thornhill TA
Ruth Rider	Twin Towers		Sue Molineux	WhinneyHill Park TARA

Apologies

Jane Toye	Twin Towers		Doris Maden	McBurney Close TA
Mick Stacey	Thornhill TA		Carole Shaw	Fall Spring Gardens TARA
Brian Battye	Headlands House TA		Sue Hodgson	Dodge Holrne TARA
Ann Durkin	Pollit Fields TA		Val Bennet	Pollit Fields TA
Carol Cole	Middle Mixenden TARA		Ken Smith	Whinney Hill Park TARA
Betty Moore	Roomfield House

At the start of the meeting Val Morris informed the meeting that Ken Smith, who was an important member of the Federation Review Group, was unable to attend the meeting through ill health. Ken wanted the meeting to know how important he felt it was for the Federation's future to accept the proposed changes to the Constitution. The meeting welcomed Ken's comments and there followed a discussion amongst members noting the valuable contribution Ken had made over the years in support of the Federation.

2. Adoption of the Constitution

Val Morris outlined the process that the Review Group had gone through in developing the proposed constitution and how the new structure would work. All member associations had been sent a draft copy of the constitution for discussion at their meetings but there had been no negative feedback.

George Cameron, Shaw Lodge TA proposed that the constitution be adopted, this was seconded by Mary Battye - the vote was unanimous.

3. Election of the Committee

It was explained that the next AGM would be October 2007 and, therefore, everyone elected would hold his or her position for 12 months.

Two scrutineers, Audrey Waterhouse & Vera Benney, were elected to oversee the voting process.

Election Results:

Name	Proposer	Seconder
Chair
Sue Hodgson	Allan Randall	Val Barker
Richard Guillot	Sheila Whiteley	Eric Sutcliffe
Richard Guillot elected
Vice Chair
Bert Swaine	Richard Guillot
Bert Swaine elected
Secretary
Sue Hodgson	Allan RandalJ	Val Barker
Sue Molineux	Margaret Coupe	Richard Guillot
Sue Molineux elected
Treasurer
Mary Battye	Bert Swaine	Eric Sutcliffe
Mary Battye elected
Barbara Gunshon to support Mary
Big Picture Working Group
Convenor Ruth Rider
Margaret Coupe
Don Mclean
Training Group
Convenor Chris Lates
Bill Stafford
Sheila Whiteley
TARA Liaison
Convenor to be elected later
Eric Sutcliffe
Audrey Waterhouse
Board Observers
Ken Smith
Bert Swaine

Anti Social Behaviour Sub-Group

It was agreed that the future of the Anti-Social Behaviour Sub-Group would be discussed by the Big Picture Working Group as there was a potential conflict of roles.

4. Future federation Meetings

A discussion took place around the frequency of Federation meetings, it was agreed that for the next year they would be bi-monthly as this would allow time for the Working Groups to develop their role.

5. Meeting Venue

It was felt that Bull Green House was not an ideal venue for meetings but neither was the Library. It was suggested that contact was made with the Maurice Jagger Centre and the Salvation Army Headquarters - Val Morris and Richard Guillot to progress.

6. Xmas New Year Party

Members enquired if a party was being arranged for Federation members? There are no plans in place at this present time but the Management Team would discuss it at their Away Day - Sue Molineux offered to make the punch.

7. Items for the Next Meeting

It was agreed to invite Amanda Garrard, Executive Director to speak about future improvements to Pennine properties, as well as staff changes and office closures.

8. Date of Next Meeting

It was agreed to meet at 7.00pm Tuesday 12th December 2006 at Bull Green House, Halifax (please note change of day)