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5 Lister Court |
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5 Lister Court |
Present: Micheal and Heather Stacey, Val Barker, Carole Coles, Grace Paradise, Don McLean, Bert Swaine, Kathleen Graham, Ethel Grinberg, Eric Sutcliffe, Stanley and Mary Ashworth, George Cameron, Keith Stacey, Audrey Waterhouse, Vera Benney, Margaret Coupe, Vicky Robertshaw, Allan Randall, Leslie Godfrey, Richard Guillot, Heather Terry, Rita McWhirter, Colin Murphy, Iris O'Donnell.
1. Apologies
Nadine Greenwood, Sue Hodgson, Val Bennett, Sheila Whiteley Chris Lates, Brian Battye, Jane Toye, Wendy Buxton, Doug Robertshaw, Ken Smith
Iris read a letter from Sue Hodgson thanking people for their cards and support
Iris introduced George Cameron from Shaw Lodge
2. Minutes of the Full Federation meeting held 25th January
Confirmed as a true and correct record.
Matters Arising
Item 3 Gillian West still no answer received. The public meeting mentioned was for the residents of Heptonstall only.
Rita asked for clarification as to who owns the land Valley View stands on.
Iris agreed to ask Tom Miskell and Mark Thompson to the next special meeting to discuss the future of the Valley View Site.
3. Special Meeting 22nd February
Confirmed as a true and correct record
4. Management Meeting 21st February
Matters arising
Laptops have been bought.
5. Website
Mike Morris gave a presentation showing the Website. It was suggested that the site map also becomes a link to each page.
Mike asked that each Tenant Association write a paragraph explaining what they do and that they inform him of any events they are hosting. He aims to be able to put information on the site within 48 hours.
Heather asked for funding information to be available via the website Val explained that there is a link on the website to Voluntary Action Calderdale who produce all this information, and that VAC will send groups their newsletter if they give them their mailing details.
The site has a link to send e-mail to the Federation
Mike requested that the federation nominate a person to be the link between him and the fed and that, because there is a link for emails to The Fed, someone checks e mail regularly.
The cost is £50 for two years. This was accepted.
6. Feedback from Federation Review
Val explained that members would have received the information from the review meeting
The Review working group has now been set up and met for the 1st time this morning. The minutes were distributed for members attention. Ruth Rider had been elected as Chair of the Review group
Ruth then explained that this morning's meeting had just set out the framework for the review.
The minutes should read item 5
Vote taken 5 for and 1 against in favour of option A.
7. Services Charges - Amanda Garrard
Amanda explained we have now separated service charges and rents; we have received 153 notices of error. Pennine are now in the progress of sorting these errors.
Val Barker asked why after the error of communal lighting and fire alarm her overall charge wouldn't change
Amanda explained that for this year rents had been calculated and then the services charges had been taken out of this figure and the balance is now called "rent" so if there is an error the incorrect service charge will be deducted but the "rent" will increase by this amount.
A full discussion then took place most members expressed concerns that service charges will escalate and that housing benefit would not cover service charges in the future.
Amanda replied that Pennine do not have control over future rent charges this is set by government rent setting formula.
She also stated that Pennine believed that they were no plans for housing benefit to change.
Amanda said any one who has had incorrect invoices this year would receive a revised statement.
Concerns were raised over the reduction of staff and that this would mean a reduction of services for tenants. Amanda explained that post transfer Pennine Housing 2000 had increased staff numbers to enable the investment programme to be delivered. However, now at the end of this programme staff numbers have rationalised.
Other concerns that Pennine Housing 2000 would eventually operate through a call centre meaning a lengthy call and many different options before a tenant gets to speak to a member of staff. Amanda gave an assurance that Pennine would not operate in this manner. Pennine Direct and the office closures is part of Pennine's commitment to have staff working on the estate.
8. TPAS Northern Regional Conference
For Information
9. Any other business
a) Minutes of the Management Meeting 4th March
Confirmed as a true and correct record
Matters Arising
Item 5 Nomination for management position should be made in writing 21 days for the AGM.
Val explained that each delegate would shortly receive by post a list of delegates and a nomination form. Each delegate will then be asked to nominate up to 11 people for a position on the management committee. The election will take place at the AGM.
Item 11 Sound System
Iris asked for agreement to lend the sound equipment to Tenant Involvement section with a view to selling for use in Kirklees.
b) Future Meetings
It was agreed that future meeting would break for refreshments during the meeting so delegates have the opportunity to chat. There will not be refreshments before the meeting.
Date of the Next Meeting 26th April 2006 7pm Calderdale Library.
Food and refreshments available
Download these minutes as a Word document (32K)
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